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Department of the Environment and Heritage
This checklist suggests environmental criteria for use by Australian Government departments and agencies when purchasing office technologies, including scanners, plotters and server systems. These environmental criteria would generally be considered together with price, quality and other purchasing criteria in accordance with the Commonwealth Procurement Guidelines and Best Practice Guidance. The checklist also provides tips for purchasers and users and links to further information. Purchasers may choose to amend the criteria and specifications to meet their own requirements.
All products or services have some impact on the environment, which may occur at any or all stages of the product's life cycle - raw material acquisition, manufacture, distribution, use and disposal. This checklist focuses on the environmental impacts that may be relevant to purchasers of office equipment.
Office equipment accounts for an estimated 15% of the Australian Government's tenant light and power, giving rise to about 60 thousand tonnes of carbon dioxide equivalent greenhouse gas emissions. Upgrading to energy-efficient equipment, and using it efficiently, can cut power consumption by office equipment by about 80%
(see http://www.deh.gov.au/settlements/publications/government/purchasing/green-office-guide/index.html, p.19). Energy-efficient equipment produces less heat, reducing the loading on air conditioning systems.
Well-designed equipment will reduce waste and use fewer resources.
The Commonwealth Procurement Guidelines and Best Practice Guidance state that the core principle governing Australian Government procurement is value for money, a concept evaluated on a whole of life basis for the goods or services being procured. Officials buying goods and services need to be satisfied that the best possible outcome has been achieved taking into account all relevant costs and benefits over the whole of the procurement cycle.
According to Commonwealth Procurement Guidelines and Best Practice Guidance, "officials should be aware of any relevant environmental legislation and targets set by the Commonwealth, and ensure they take into account matters affecting the environment … when formulating requirements. They should include relevant environmental criteria in specifications and requests for tender."
A pre-qualification scheme has been developed for the procurement of major office machinery. It is mandatory to use the Endorsed Supplier Arrangement when purchasing major office machinery (http://www.esa.finance.gov.au/).
The Australian Government's Energy Policy Measures for Improving Energy Efficiency in Commonwealth Operations requires:
As a signatory to the National Packaging Covenant, the Australian Government has agreed to facilitate implementation of purchasing policies for recycled goods.
The Commonwealth, State and Territory governments endorsed the National Government Waste Reduction and Purchasing Guidelines at the November 1996 meeting of the Australian and New Zealand Environment and Conservation Council (ANZECC). Members agreed to a range of actions, including establishing purchasing policies to reduce waste.
| Consideration will be given to equipment … | Comments |
|---|---|
| … with low overall energy consumption. |
|
| … that reduce overall waste and use fewer resources. | The following features should be preferred:
|
| … with low environmental impact packaging. | See Packaging checklist |
| … with low operating noise levels. | The noise of office equipment may be distracting for staff working nearby. Ask manufacturers to provide information on operating noise levels because models vary. |
| ... from companies that document additional environmental benefits of their products or superior environmental performance of their companies. | Documentation for products could include external verification of claims, e.g. certification of the product through a reputable environmental labelling program. (Imported products may be certified under an overseas program.) Documentation for companies could include environmental management systems certified to ISO 14001, public environmental reporting, Design for Environment (DfE) policies etc. |
Undertake life cycle costing of your purchase incorporating cost of consumables and power.
You can require suppliers to include the take back of all packaging in their bids and specify how they dispose of that material.
You can request that suppliers specify what, if any, recycled content is used in the equipment.
Switch off equipment overnight and when not in use.
Office equipment that is no longer needed should be reused or recycled wherever possible. Often these items contain heavy metals and other hazardous materials that can find their way into the environment from discarded equipment in landfills. Asset management companies associated with auction houses offer disposal services for computers and other office equipment. These repair, reuse or recycle equipment to best financial return and will often provide a good environmental outcome by avoiding landfill.
Electronic imaging of documents can be a significant cost saver through reducing your need to purchase and dispose of paper.
NSW Superannuation Administration Authority (SAA) employs a "workflow imaging system" to process its superannuation scheme-related correspondence, which covers approximately 85% of all correspondence that is received. Documents are scanned and electronically transmitted to the business areas for processing, thereby eliminating the use of paper in the correspondence process until a letter or statement is generated at the end.
Further success stories can be found at the Greening of Government website.
The Greening of Government website provides the policy framework for Greening of Government, as well as a range of Green Procurement Tools and other useful information. http://www.deh.gov.au/settlements/government/purchasing/index.html
Energy Star - The website of the Australian Energy Star program explains the program and advises how to buy and use Energy Star equipment (see criterion no. 1). http://www.energystar.gov.au/
Working Energy - This is the Australian Government website for energy management by Australian Government agencies. It includes a training kit to help you implement energy efficiency and a methodology to help you assess the energy efficiency and quality of energy service in your buildings. It also has specific reference and guidance on office equipment at: http://www.greenhouse.gov.au/government_op/workingenergy/office/index.html
Design for Environment - Reducing environmental impacts through better design (such as using less toxic components, or making the product easier to disassemble and recycle or reuse) is referred to as Design for Environment or DfE. Many manufacturers, suppliers and industry associations may be able to provide information on their DfE activities. The Australian Information Industry Association (AIIA) has a "Designing for Environment" publication available from their website. The Department of the Environment and Heritage has an introduction to DfE in business available at http://www.deh.gov.au/settlements/industry/finance/publications/producer.html
Green office guide - A guide to help you buy and use environmentally friendly office equipment, focusing on energy consumption. http://www.deh.gov.au/settlements/government/purchasing/green-office-guide/index.html
NSW Nature Conservation Council ecoOFFICE website - aims to give practical advice on green office practice. It includes a section on green office equipment at: http://www.ecooffice.com.au/equipment/
Office products - guide to sustainable purchasing and use - addresses environmental purchasing issues relating to a range of office products including office equipment: http://www.resource.nsw.gov.au/data/office_guide.pdf.
Purchasers should request information from potential suppliers at the time of requesting a quotation. This Environmental specification is intended to provide assistance in obtaining environmental data from suppliers. The information that would be requested from suppliers is shown in the Information required column. Items in this specification are based on the criteria in the Environmental Purchasing Checklist for miscellaneous office equipment.
| Consideration will be given to equipment … | Information required from companies | Weighting |
|---|---|---|
| … with low overall energy consumption. | Specify the power consumption rate of the equipment in watts while the machine is a) operating b) in sleep mode (where applicable) c) on standby and not in sleep mode (where applicable) d) switched off, but power point still on. | 55-65% |
| … that reduce overall waste and use fewer resources. | List any components that would normally need replacing during the product's working life. For each item, state:
|
15-25% |
| Specify the weight of equipment in kilograms, including all add-ons required to meet performance requirements. | ||
| State any ways that the equipment can be upgraded subsequent to purchase. | ||
| State the percentage weight of the equipment that is made up of remanufactured or recycled components and materials. | ||
| State whether the equipment can be returned to manufacturer at end of its lifespan for guaranteed remanufacturing or recycling, and provide details of associated guarantees, costs and logistics. | ||
| Specify any ways that the equipment is designed for easy recovery and recycling of parts at the end of its useful life, including whether or not components are etched to describe their material composition. | ||
| … with low environmental impact packaging (use this criterion only when packaging is significant). | List the types of packaging used in delivering your product, including bulk delivery packaging. Specify:
|
0-10% |
| State whether you will take back the packaging for reuse or recycling after delivery. | ||
| Describe any disposal advice provided on your product packaging, including the size, location and colour of the advice. | ||
| Specify whether your packaging includes any loose fill material. | ||
| Specify whether your company is a signatory to the National Packaging Covenant. See http://www.deh.gov.au/settlements/waste/covenant/signatories.html. | ||
| … with low operating noise levels. | Specify the noise level during printing / operation. | 0-10% |
| ... that document additional environmental benefits of their products or superior environmental performance of their companies. | Provide appropriate documentation to support any environmental claims made. | 5-15% |
The checklist is available as a PDF file. You will need Adobe Acrobat Reader installed on your computer to view the PDF file.
If you are unable to access the checklist, please contact us to organise a suitable alternative format.